Ever wish you could get things done in half the time, avoid hours of hassle, and impress those around you with your seemingly effortless capabilities? Following these workflow optimization tactics will have you well on the way!
Whether it’s to meet tight deadlines, impress a boss, or to build a sense of achievement – we all wish we could produce more results from our work.
However – in a workplace teeming with distractions, pressures, and unforeseeable circumstances, working at our maximum can seem like an upward battle.
But don’t fret! We can struggle up that hill together.
In fact, TeamViewer 12 (released this month) is all about being smarter, better, faster, and stronger in the way we work.
Following in this approach, let’s consider all the tactics we can employ to optimize our workflow for max output.
There are some measures you can take, that pay off straightaway.
Workflows can be optimized simply by the decisions we make – or the patterns of decisions we make.
When choosing a software tool to help with your daily work, in most cases you’ll be bound to that product for a specific period of time.
Even if you work with a free tool – the time investment spent on it can mean moving to another solution is painful.
So when it comes to choosing what software to work with, it’s well worth thinking ahead to ensure you buy software this is futureproof.
To find a tool that lives up to modern standards and your specific needs, consider these points:
As an employee, you’re representing your company whenever writing emails to customers.
While it’s tempting to just rush through emails to save ourselves some time, with a few things kept in mind, your emails will excel in both effectiveness and content value.
We all have tasks that we need to complete repetitively. Whether it’s multiple times per week or a few times per year.
To get smarter at these kinds of tasks, we need to figure out the most efficient approach.
Creating standard processes means you’ll always develop the most effective way to perform a task.
Once a formalized process has been created, it can be shared with colleagues, or exist as a map for your own use.
Processes should always be written by the person that is most involved with the task.
Workflow optimization also requires us to get the best out of our existing habits and environment.
Whether our desk is part of a large office space from 9 to 5, individual cubicle with flextime, or dining room table while burning the midnight oil – we must make our workflow work best for us.
Drinking too much coffee is not good for you, as you’ve likely been told before. But are there any adequate alternatives? Fortunately, yes!
While every one of us has different ways of getting in a state of focus (“the zone”), there are some things you can do to get there easier and support your team in doing so.
Especially if you want to improve your workflow while working in an open space office.
Take advantage of the open space office by actually talking more to your colleagues. Gain inspiration, a short break from stress or whatever they can offer.
These can help identifying problems and finding solutions together. On Mondays, it’ll serve to know what everyone is working on, and on Fridays to check what was achieved.
Make your office a mixture of comfortable and practical. Consider making separate space, if you haven’t already.
When it becomes quiet in the office, probably everybody is in the zone. This is when you might find it easier to get in the zone too, as long as the noise is at its minimum.
Few people ever complain about not having enough work on their hands. For the rest of us, a faster workflow is desirable.
Do you feel overwhelmed by a project you’ve been handed to lead? First off: don’t panic, just focus on the task at hand and keep cool. Next:
To gain acceptance and understanding of your ideas, there are some strategies to overcome reluctance:
Your workflow needs to be bulletproof. A fully optimized workflow will deflect any unforeseen issues that could potentially slow you down.
For this reason, security is crucial for your workflow.
Computer Viruses or Malware can derail workflows with disastrous consequences.
Beware of social engineering in emails that tries to convince you to click a link or execute a file by faking a genuine and urgent message from i.e. a bank or parcel service.
In general, default to never click links in emails. In any case, double check if the source of your link/download/file is genuine.
If you encounter a virus on your computer, turning to an IT specialist is your best option.
Data breaches of large social networks and email providers in the last few years has caused many knock-on consequences.
Should your account data be leaked because of a security breach within a service you use, all of your other accounts are at risk as well.
You should change all passwords immediately, inform your local police department and get in touch with the affected services.
To prevent data breaches from affecting you in the first place, max out your password security and only provide services with the minimum required data.
Also, check if the services you’re using live up to modern security standards.
Some of the strategies mentioned here may take a while to implement. Luckily, you now know how to get approval for your suggestions, if you want to implement them!
For the others, they are applicable almost at once and their effect will show quickly.
Your number one workflow optimization tactic was not mentioned here? Please share any thoughts in the comment section below.
[av_hr class=’custom’ height=’50’ shadow=’no-shadow’ position=’center’ custom_border=’av-border-fat’ custom_width=’100%’ custom_border_color=’#f0f0f3′ custom_margin_top=’10px’ custom_margin_bottom=’10px’ icon_select=’no’ custom_icon_color=” icon=’ue808′ font=’entypo-fontello’]
[av_sidebar widget_area=’Related Posts’]